Anthony Wayne Alumni Association

CONSTITUTION

Voted July 15, 2020

1. NAME
2. Anthony Wayne Alumni Association

11.        MISSION

1. To promote, cultivate, and honor shared connections made among Anthony Wayne Alumni, faculty and community.

111.      OBJECTIVES

1. Facilitate excellent communications with AWHS graduates.
2. Provide scholarships to Anthony Wayne High School graduating seniors.
3. Sponsor of a Hall of Fame to promote and recognize individuals who reflect the values of the Anthony Wayne Schools and community.
4. Distinguished Alumni ii. Faculty/Staff iii. Honorary Nominees (Community Members)

IV.            POLICIES

1. Non-profit organization (501-C3)
2. Cooperate with the school administration, Superintendent, Board of Education and the community.

          MEMBERSHIP

1. Open to any/all former Anthony Wayne students, faculty & staff, or community members.
2. One-time fee of $50.00 for lifetime membership.
3. Additional donations of any amount for scholarships are

VI.        ELECTION

1. Elected Officers shall be:
2. President
   1. Provides leadership and direction to the organization.
   2. Presides at meetings of the organization and creates the
   3. Coordinates organization activities.
3. Vice-President
   1. Presides at meetings in the absence of the president
   2. Works with the president toward fulfilling goals of the
   3. Responsible for setting meeting dates and locations.

• Secretary
  1. Maintains official records of meetings.
  2. Maintains roster of officers and other board members; distributes to board members.
  3. Maintains current copies of the organization’s constitution, by-laws, and other documents.
  4. Handles correspondence of the organization and keeps records of it.

1. Treasurer
   1. Oversees organization’s finances, collects dues, and receives other monies, e.g. proceeds from tickets and all fund-raising ventures.
   2. Maintains and supervises organization’s bank and investrnent accounts. Ensures there is more than one signatory on all bank and investment accounts.
   3. Files IRS Form 990 (for organizations exempt from income tax) as necessary, and appropriate state forms to comply with fundraising statutes.
   4. Prepares and submits financial statements for each board
   5. Pays all organization bills on time.
   6. Provides appropriate change for various fund-raising
2. Advisors:
   1. Advisors are non-voting members of the board.
   2. One of the two advisors would be the immediate past president, and the other a community member as needed.
   3. Assist in formulating policies, recommending procedures, resolving problems, fundraising assistance.
   4. Assist the Vice President in all ways.
3. Duties of the Officers shall be shared to facilitate the goals of the
4. Election of the Officers shall occur at the November meeting.
5. The term of office shall be one (1) year.
6. Officers may serve consecutive terms.

Vll. TRUSTEES

1. The organization shall be governed by elected officers and up to seven

(7) elected ü•ustees, including a faculty member, for a total of 11. Officers are also classified as Trustees. This group constitutes the board of trustees for the Anthony Wayne Alumni Association. A trustee can also be an officer.

1. The Trustees shall meet five (5) times per year. Special meetings may be called by the President.
2. Effort should be made to have Trustee representation from each decade of graduates.
3. Trustees per decade are limited to 3.
4. A simple majority of Officers/Trustees shall constitute a quorum, 6/11. If in the event of the lack of quorum, a motion can be made to conduct a vote via email sending private vote to the president within 24 hours. A simple majority of those present or by email presence will carry the vote at any given meeting.
5. While the AWAA board is a voluntary group, it is incumbent upon the trustees to regularly attend board meetings and the officers to regularly attend to their duties. Should it become necessary, a trustee and/or officer may be removed by a two-thirds vote of the AWAA Board of Trustees. (6/10 or 7/11)

Vlll. AMENDMENTS

1. Amending the Constitution shall require a majority vote of the Officers/Trustees (6/10).

FUNDRAISING RULES/GUIDELINES

1. Any fundraiser must be presented and discussed at a board meeting and voted on with a majority needed for acceptance.
2. Appropriate advertising of any fundraiser must be done on AWAA

website, Facebook page, and the Newsletter.

1. All payments for supplies or services, etc. shall be submitted to the Treasurer for payment or reimbursement.
2. A discussion and vote are required to discontinue any approved fundraiser.

x.  HALL OF FAME RULES/GUIDELINES

1. Nomination Procedures: Nominations shall come from a correct submission by an AW Alumnus using the Nomination Form, available at:

*Newsletter insert, AWAA website, or Facebook page.

*AWAA Board of Trustee member

(con’t.)

a.l. Correct submissions are held for 3 years, at which time they are discarded. They may be re-nominated for future consideration.

1. Decade Screening Committees: Screening committees will be formed for the decades of the 50’s, 60’s, 70’s, 80’s, 90’s, and 2000’s. Each committee will be chaired by a trustee, plus additional members. In addition to considering potential inductees from their assigned decade, the committee should also consider any staff members and community persons that were submitted for induction. (An approved rubric may be used.)
2. Committee Guidelines: Anthony Wayne Hall of Fame members are chosen from submitted names in the following categories:

*Graduates from Anthony Wayne High School

*Retired Faculty/Staff from Anthony Wayne High School

*Community members who have contributed directly to the Anthony Wayne school’s benefit, or the benefit of the community in which they live.

1. The Anthony Wayne graduates are expected to have distinguished themselves in academics and/or activities (i.e. band, choir, dramatics, student government, etc.) and have made significant contributions in career achievements and/or community service. All alumni honorees must have been graduated from Anthony Wayne High School a minimum often (10) years.
2. Persons nominated as Faculty/Staff members must have been employed for ten (10) years and must be retired for at least five (5) to be eligible. When considering Faculty/Staff members, the panel should look at the significant or unique confributions that he/she made to the educational environment that would separate him or her from his/her peers.

• In assessing the merits of community nominees, the major factor should be what contributions he/she made that directly benefitted the Anthony Wayne Local Schools, the surrounding community, and/or the community in which they live.

1. Inductees Per Class: It is recommended that no more than (6) inductees be considered per year based on the following:

*1950-1959

*1960-1969

*1970-1979

*1980-1989

*1990-1999

*2000-2009

*2010

Note: other decades will be added for inductee eligibility as they meet the ten-year requirement.

1. Board of Trustee Voting Procedure: The nominees recommended from each decade committee that are brought forward to the Board of Trustees shall be placed on a paper ballot. Each trustee will have the opportunity to vote in private ballot:

*Yea

*Nay

The votes will be tallied by the Hall of Fame chairperson and one other designee from the Board of Trustees. Each potential inductee will need a majority vote in order to be entered in the Hall of Fame. (An approved rubric may be used.)

SCHOLARSHIP RULES/GUIDELINES

1. AWAA will make available funds for college or trade school scholarships for any AW graduating senior who submits a proper application and is approved by a vote of the Board of Trustees.
2. Completed application forms must be received by March 30 of the current year.
3. All applications will be considered by a scholarship committee consisting of at least three (3) Board members. The committee will narrow down the applicants to those they wish to interview. Interviews will be conducted, in a timely manner, before the committee and any other trustees who wish to be present.
4. The committee will present recommendations to the full Board for final approval.
5. The total number of scholarships per year will be based on available funds.
6. Funds for scholarships are derived by selling 50/50 raffle tickets, or any other approved fundraising method, including individual monetary donations.